Menopause

Examples of workplace adjustments

The purpose of a workplace adjustment is to remove barriers, where possible, that get in the way of an individual doing their job. It is important that they are tailored to address the barriers/issues experienced specifically by that individual and should be identified through the discussions with the individual and other relevant experts (where appropriate). It is essential to avoid making assumptions as the menopause symptoms vary between women.

Many women may not need any adjustments to be made but if they are needed, this is a positive way to keep valued employees in the workplace and continuing to deliver in their role. Menopause lasts for a phase only and it is important not to lose staff through sickness or as leavers through lack of understanding and support.

Workplace adjustments are not limited to but may include:

• Flexibility where uniforms are mandatory, providing additional uniforms to ensure individuals can change during the day. Natural fibres like cotton are preferable to synthetic materials if an employee is experiencing hot flushes and sweating. A uniform made of natural materials may be considered.
• Access to a desktop fan, good ventilation including windows which open and blinds that can be drawn.
• Locating a workstation near an opening window or away from a heat source.
• Where work requires constant standing or prolonged sitting, ability to take breaks to move about and access to a quiet rest room.
• In customer-focused or public facing roles, access to a quiet room for a short break to manage a severe hot flush.
• Access to cold drinking water including at off-site venues.
• Flexible working.  

If, after initial discussions and adjustments, further support is needed, the line manager is advised to: 

• Contact their HR business partner for further advice and guidance
• Refer the employee to Occupational Health and Wellbeing (OH&W) service for further advice
• Review Occupational Health advice, and implement any recommendations, where reasonably practical
• Record sickness absence as due to menopause symptoms where this is the case.