Young people's transport scheme- apprentices

In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.

Identity and contact details of the Data Controller

• Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Contact details of the Data Protection Officer

• Our Data Protection Officer is Paul Bond. You can contact him at DPO@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Purposes for processing

Free monthly bus passes are available as part of a Lancashire County Council travel scheme to support young people who are 16-18 years old in their attendance on an apprenticeship organised through a number of colleges in Lancashire, as well as those being accessed through the Lancashire Teaching Hospitals.

Category of personal data being processed

• Personal data (information relating to a living, identifiable individual)

Legal basis for processing personal data

The legal basis for processing your personal data, in accordance with the UK GDPR is:

The legal basis for processing your personal data for young people who are 16-18 years old and are either not currently in education, employment or training;

Art. 6 (1) (e) : processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Young people must continue in employment, education or training until they attain the age of 18.

Section 2 of the Education and Skills Act (2008) allows 16 – 18 year olds to enrol in an apprenticeship, traineeship or supported internship.

Section 10 of the Education and Skills Act (2008) provides the official authority to promote the effective participation in education or training of qualifying persons within its area.

There is no automatic entitlement to free home to school or college/placement transport once a student is over 16. However, the Council has a power to determine what travel assistance and provision is necessary to facilitate a young person’s participation in education and training but there is no obligation to fund the travel assistance arrangements.

Recipients of the data

Bus operators:

Transdev

Information is shared for use on Transdev services. Information is shared with these operators so that the pass can be produced by these operators and sent out directly.

Partners who run apprenticeship schemes:

Accrington & Rossendale College (Across), Blackpool & the Fylde College, Burnley College, Lancaster & Morecambe College, Lancashire Teaching Hospitals and Runshaw College.

Information we share

• Name
• Address
• Phone number
• DOB
• Pass type required
• ID photo if needed for particular pass
• Employer information- name, address, contact name and telephone number
• Apprentice start date and end date
• Apprentice hourly rate

Any transfers to another country

• No

Retention periods

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.

File Type	Description	Security	Retention period
Electronic application form	Membership data	Held on secure network with access controls in place	2 years from expiry of last pass
Electronic spreadsheet	Membership data	Held on secure network with access controls in place	2 years from expiry of last pass

Your rights

You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:

• to be informed via Privacy Notices such as this.
• to withdraw your consent. If we are relying on your consent to process your data then you can remove this at any point.
• of access to any personal information the council holds about yourself. To request a copy of this information you must make a subject access request in writing. You are entitled to receive a copy of your personal data within 1 calendar month of our receipt of your subject access request. If your request is complex then we can extend this period by a further two months, if we need to do this we will contact you. You can request a subject access request, either via a letter or an email to Information Governance Team, address below.
• of rectification, we must correct inaccurate or incomplete data within one month.
• to erasure. You have the right to have your personal data erased and to prevent processing unless we have a legal obligation to process your personal information.
• to restrict processing. You have the right to suppress processing. We can retain just enough information about you to ensure that the restriction is respected in future.
• to data portability. We can provide you with your personal data in a structured, commonly used, machine readable form when asked.
• to object. You can object to your personal data being used for profiling, direct marketing or research purposes.
• in relation to automated decision making and profiling, to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to exercise any of these rights then you can do so by contacting:

Information Governance Team
Lancashire County Council
PO Box 78
County Hall
Preston
PR1 8XJ 

Or email: dataprotection@lancashire.gov.uk

To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.

Further information

If you would like more information about this specific service then please contact Liz.mcclarty@lancashire.gov.uk

For more information about how we use personal information see Lancashire County Council's full privacy notice.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.

Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: dataprotection@lancashire.gov.uk

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).