Skelmersdale Employment Transit

In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.

Identity and contact details of the data controller

• Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Contact details of the data protection officer

• Our Data Protection Officer is Paul Bond. You can contact him at dpo@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Purposes for processing

Skelmersdale Employment Transit is a demand responsive taxi scheme which enables residents of Skelmersdale and Up-Holland to get to employment based on Pimbo Industrial estate. The industrial estate is not served directly by mainstream public transport. The service is designed to help provide help employee access employment in the short term to give time to allow them find alternative means of transport for the long term.

After receiving the application the employer is contacted to confirm that the applicant does work for them, that they earn less than the pay threshold and that they agree that their employee can use the scheme.

Accepted applications are then processed - the new member is emailed/posted a membership number, membership start date and instructions for booking their transport.

The new member information (name, address, employer name and address and membership start date and end date) are emailed to the contracted taxi company so that they know who is permitted to use the scheme when taking bookings.

Member information is held and processed by Lancashire County Council but also shared with its partner West Lancashire Borough Council.

Category of personal data being processed

1. Personal data (information relating to a living, identifiable individual)

Legal basis for processing personal data

The legal basis for processing your personal data, in accordance with the UK GDPR is:

(a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.

Legal basis for processing special categories of personal data

No special category personal data is processed for these purposes.

Recipients of the data

• West Lancashire Borough Council
• Contracted taxi companies
• Employers based on Pimbo industrial estate

Information we share

Employers based on Pimbo industrial estate and West Lancashire Borough Council promote the scheme to employees. Employees complete an application form to become a member of the scheme. The application form asks for information including:

• Name
• Address
• Email address
• Employer- company name, address, contact telephone number
• Shift days/times
• If the applicant earns less than £20,000 per annum

Any transfers to another country

• No

Retention periods

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.

File type	Description	Retention period
Paper application forms for scheme	Membership data	1 year from expiry
Electronic spreadsheet	Membership data	1 year from expiry

Your rights

You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:

• to be informed via Privacy Notices such as this.
• to withdraw your consent. If we are relying on your consent to process your data then you can remove this at any point.
• of access to any personal information the council holds about yourself. To request a copy of this information you must make a subject access request in writing. You are entitled to receive a copy of your personal data within 1 calendar month of our receipt of your subject access request. If your request is complex then we can extend this period by a further two months, if we need to do this we will contact you. You can request a subject access request, either via a letter or via an email to Information Governance Team, address below.
• of rectification, we must correct inaccurate or incomplete data within one month.
• to erasure. You have the right to have your personal data erased and to prevent processing unless we have a legal obligation to process your personal information.
• to restrict processing. You have the right to suppress processing. We can retain just enough information about you to ensure that the restriction is respected in future.
• to data portability. We can provide you with your personal data in a structured, commonly used, machine readable form when asked.
• to object. You can object to your personal data being used for profiling, direct marketing or research purposes.
• in relation to automated decision making and profiling, to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to exercise any of these rights then you can do so by contacting:

Information Governance Team
Lancashire County Council
PO Box 78
County Hall
Preston
PR1 8XJ

Email: dpo@lancashire.gov.uk

To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.

Further information

If you would like more information about this specific project then please contact Liz.mcclarty@lancashire.gov.uk.

For more information about how we use personal information see Lancashire County Council's full privacy notice.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.

Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: dataprotection@lancashire.gov.uk

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).