Platinum Jubilee Art Commission website

In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.

Identity and contact details of the data controller

  • Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Contact details of the data protection officer

  • Our Data Protection Officer is Paul Bond. You can contact him at dpo@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ

Purposes for processing

2022 marks the momentous occasion of Her Majesty the Queen’s Platinum Jubilee – marking 70 years of service to her people and the Commonwealth. The Queen also holds the title of the Duke of Lancaster, and therefore has a special relationship with our County and the people who live here. This is the first time in British history that a monarch has marked a platinum jubilee which therefore presents a unique opportunity for an artist to create a work that will encapsulate the moment.

For this purpose, LCC will process the personal data of individuals submitting expressions of interest for this activity. LCC will ensure the security and confidentiality of personal data at all times and will only process personal data where it has a clear lawful basis for doing so, and in accordance with UK GDPR and the Data Protection Act (2018).

Data will be passed to the Lancashire Lieutenancy and used for the purposes of administering the art competition.

Category of personal data being processed

  1. Personal data (information relating to a living, identifiable individual)

Legal basis for processing personal data

The legal basis for processing your personal data, in accordance with the UK GDPR is:

  1. Legitimate Interests: pursued by the controller or by a third party.

For the purposes of collection and processing of personal data relating to artists submitting expressions of interest, LCC is able to rely on UK GDPR Art 6 (1) (f) Legitimate Interests.

The Legitimate Interest is LCC requiring to process the personal data in order to consider fully the expression of interest and respond accordingly to the data subject.

Legal basis for processing special categories of personal data

No special category personal data will be processed for this purpose.

Recipients of the data

  • Lancashire County Council (acting as data processor for personal data processed for these purposes)
  • Lord-Lieutenant of Lancashire, Lord Shuttleworth and Deputy Lieutenants of Lancashire (acting as data controllers and in receipt of the personal data of data subjects for the purposes of assessing the submissions)
  • Lancashire Community Foundation (acting as data controllers and in receipt of the personal data of data subjects for the purposes of assessing the submissions)

Information we share

  • First name
  • Surname
  • Address
  • E-Mail
  • Telephone

Any transfers to another country

  • No

Retention periods

Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.

File type Description Security Retention period
Expressions of interest

Detailed Project Proposal

 Details of individuals who submit expressions of interest and detailed project proposal as part of this activity. Securely held on LCC's ICT network.

LCC have no need to retain the data and can delete it once received by the Deputy Lieutenants

Your rights

You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:

  • to be informed via Privacy Notices such as this.
  • to withdraw your consent. If we are relying on your consent to process your data then you can remove this at any point.
  • of access to any personal information the council holds about yourself. To request a copy of this information you must make a subject access request in writing. You are entitled to receive a copy of your personal data within 1 calendar month of our receipt of your subject access request. If your request is complex then we can extend this period by a further two months, if we need to do this we will contact you. You can request a subject access request, either via a letter or via an email to Information Governance Team, address below.
  • of rectification, we must correct inaccurate or incomplete data within one month.
  • to erasure. You have the right to have your personal data erased and to prevent processing unless we have a legal obligation to process your personal information.
  • to restrict processing. You have the right to suppress processing. We can retain just enough information about you to ensure that the restriction is respected in future.
  • to data portability. We can provide you with your personal data in a structured, commonly used, machine readable form when asked.
  • to object. You can object to your personal data being used for profiling, direct marketing or research purposes.
  • in relation to automated decision making and profiling, to reduce the risk that a potentially damaging decision is taken without human intervention.

If you want to exercise any of these rights then you can do so by contacting:

Information Governance Team
Lancashire County Council
PO Box 78
County Hall
Preston
PR1 8XJ

Email: dpo@lancashire.gov.uk

To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.

Further information

For more information about how we use personal information see Lancashire County Council's full privacy notice.

If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.

Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: dataprotection@lancashire.gov.uk

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).