Development management
In order to comply with the UK General Data Protection Regulation (UK GDPR), where personal data relating to a data subject is collected, Lancashire County Council would like to provide you with the following details.
Identity and contact details of the data controller
- Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ
Contact details of the data protection officer
- Our Data Protection Officer is Paul Bond. You can contact him at dpo@lancashire.gov.uk or Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ
Purposes for processing
Lancashire County Council is the minerals and waste planning authority for Lancashire. We deal with mineral and waste developments and also the County Council's own development proposals. Your district council is responsible for all other planning applications. In order for us to deal with your application or representation we need you to supply certain personal information.
Information for applicants and agents
The council will publish a copy of your completed application form and relevant supporting documents and drawings on its website. This will include your name and address and, where an agent is acting for you, the name and address of that agent. Hard copies of applications can also be viewed at our offices.
In order to protect your personal data from any unnecessary disclosure, the Council will remove your signature from the information that may be viewed via the internet or in person together with any other information within your planning application that may be considered to be personal.
Information for consultees
The council will publish your consultation response including your name and address. In order to protect your personal data from any unnecessary disclosure, the Council will remove any signature from consultation responses that may be viewed via our website.
Information for local residents
The council will hold your comments electronically. Representations will not be made available to view in person or electronically but a summary of any comments received will be included within the officer's report to the county council's Development Control committee. A summary of representations that have been received may be provided to applicants but will not include any personal information.
In the event of an appeal against the county council's decision, any representations will be forwarded to the Planning Inspectorate in full. A redacted version omitting your name, address, email address, all telephone numbers, signature and any personal information will be sent to the appellant and any other parties to the appeal.
Category of personal data being processed
- Personal data (information relating to a living, identifiable individual)
Legal basis for processing personal data
The legal basis for processing your personal data, in accordance with the UK GDPR is:
(c) Legal Obligation: the processing is necessary for you to comply with the law. You must reference the applicable legislation if you wish to rely on this basis for processing.
Your information will be used in order for Lancashire County Council to facilitate its statutory obligations under the Town and Country Planning Act 1990 and associated legislation.
The County Council is required to collect and hold this information under Articles 7, 10, 11, 18, 20, 22, 25, 27, 39 and 40 of the Town and County Planning (Development Procedure) Order 2015.
Recipients of the data
The planning application and consultation responses will be open for inspection and made available to all parties throughout the application process. These parties are consultees, residents, applicants and agents.
Information we share
We collect the following information in order to manage and facilitate the service.
- Name
- Address
- Telephone number
- Email address
- Information relating to expressed opinions or intentions in respect of a planning application
Any transfers to another country
- No
Retention periods
Lancashire County Council will only store your information for as long as is legally required or in situations where there is no legal retention period they will follow established best practice.
| File type | Description | Security | Retention period |
|---|---|---|---|
| Planning application details | Planning application forms, plans and other supporting information | Secure password protected server | These documents are transferred to part II of the planning register upon a decision on the application being made. These records are then retained in perpetuity. |
| Consultation responses | Secure password protected server | 12 months from date of decision unless an appeal has been lodged then 12 months from the date of the appeal decision | |
| Representations | Secure password protected server | 12 months from date of decision unless an appeal has been lodged then 12 months from the date of the appeal decision |
Your rights
You have certain rights under the UK General Data Protection Regulation (UK GDPR), these are the right:
- to be informed via Privacy Notices such as this.
- to withdraw your consent. If we are relying on your consent to process your data then you can remove this at any point.
- of access to any personal information the council holds about yourself. To request a copy of this information you must make a subject access request in writing. You are entitled to receive a copy of your personal data within 1 calendar month of our receipt of your subject access request. If your request is complex then we can extend this period by a further two months, if we need to do this we will contact you. You can request a subject access request, either via a letter or via an email to Information Governance Team, address below.
- of rectification, we must correct inaccurate or incomplete data within one month.
- to erasure. You have the right to have your personal data erased and to prevent processing unless we have a legal obligation to process your personal information.
- to restrict processing. You have the right to suppress processing. We can retain just enough information about you to ensure that the restriction is respected in future.
- to data portability. We can provide you with your personal data in a structured, commonly used, machine readable form when asked.
- to object. You can object to your personal data being used for profiling, direct marketing or research purposes.
- in relation to automated decision making and profiling, to reduce the risk that a potentially damaging decision is taken without human intervention.
If you want to exercise any of these rights then you can do so by contacting:
Information Governance Team
Lancashire County Council
PO Box 78
County Hall
Preston
PR1 8XJ
Email: dpo@lancashire.gov.uk
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding your request so that we can identify any information we may hold about you, this may include your previous name and address, date of birth and what council service you were involved with.
Further information
If you would like more information concerning this service please contact DevCon@lancashire.gov.uk
For more information about how we use personal information see Lancashire County Council's full privacy notice.
If you wish to raise a complaint on how we have handled your personal data, you can contact the Information Governance team who will investigate the matter.
Lancashire County Council, PO Box 78 County Hall, Fishergate, Preston, Lancashire, PR1 8XJ or email: dataprotection@lancashire.gov.uk
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).